What is a Record

Record Transfer Instructions

The Duke University Medical Center Archives (DUMCA) collects and preserves departmental and administrative permanent records (except for patient records) on an annual basis. We are available to assist you with evaluating, boxing, and moving materials from your department to ours. Contact us for more information or to plan your first transfer: 919-383-2653 or dumc.archives@mc.duke.edu.

The DUMCA does not accept patient records. If you have patient records, contact Duke Procurement about Confidential Records Storage for further instructions on Duke approved vendors.

A Departmental Records Liaison reviews files annually for materials to transfer to the DUMCA or destroy based on a records retention schedule. A Departmental Records Liaison represents their office or department in records policy matters and works with the DUMCA to coordinate and implement the policies and procedures of the Medical Center’s records management program in their department.

Download a printable copy of these instructions.